Meeting notes

Q4 Roadmap Review

DateTimeLocationChair / notes 14 Aug 2026 10:00 – 11:15 Boardroom + Teams Sanne (chair) · Bram (notes)

Attendees Sanne de Wit, Bram Verlaan, Jorik Smit, Merel Jansen, Tim de Boer · Apologies: Lisa Chen

Topics & decisions

Topic	Discussion	Outcome / decision
Q4 priorities	Three candidate themes reviewed against capacity (14 FTE): billing v2, self-serve onboarding, EU data residency. Residency has a hard client deadline (Novara contract, 1 Dec).	Decided: residency #1, onboarding #2; billing v2 moves to Q1.
Hiring	SRE offer accepted (start 1 Oct). Designer search stalls at screening stage — profile too broad.	Decided: narrow designer profile to product design only; re-post this week.
Budget	Cloud spend tracking 8% over plan, driven by staging environments left running.	Action: auto-shutdown policy (see actions); revisit in September review.

Action	Owner	Due
Draft EU data-residency plan incl. Novara milestones and share with legal	Jorik	21 Aug
Re-post product-designer vacancy with narrowed profile	Merel	18 Aug
Implement auto-shutdown for staging environments outside office hours	Tim	29 Aug

Next meeting Thu 28 Aug, 10:00, boardroom — Q4 kickoff; residency plan review is the main agenda item.