A self-filling waiting list
When a patient cancels, Kaveo offers the slot to the next three people on the list by SMS. Most gaps close inside 20 minutes.
Trusted by 430 physiotherapy and allied-health practices in the Netherlands and Belgium
Fysio Maasoever
Beweegcentrum Zuid
Praktijk Van Rhijn
Kine Antwerpen Noord
Built for the way a practice actually runs
Everything here runs in the background. Nothing your front desk has to be trained on twice.
Reminders that get read
Automatic SMS and email 48 and 4 hours ahead, in the patient's own language. Practices see no-shows fall by about a third in the first quarter.
Billing ready on the 1st
Each month's sessions export as one insurer-ready file, so the billing run takes twenty minutes instead of an afternoon.
Live in a fortnight, not a quarter
STEP 01
We import your agenda
Send us a CSV, Excel or iCal export and we rebuild next month's schedule inside Kaveo. About two hours of our work, none of yours.
STEP 02
You set the rules
Treatment lengths, room capacity, insurer categories and how far ahead patients may book. One session with your practice manager.
STEP 03
Booking goes live
Publish the booking link, switch reminders on and let the waiting list run. The average practice is live within 14 days of signing.
Simple pricing, per practitioner
No setup fee, no per-appointment charge. Every plan includes the online booking page and unlimited patient records.
Solo
€ 29
per practitioner / month
Billed monthly, cancel any time. Up to 2 practitioners.
- Online booking page
- SMS and email reminders
- One treatment room
- Support by email
Most chosen
Start a 30-day trial
Practice
€ 24
per practitioner / month
Billed yearly — € 288 per practitioner. For 3 to 15 practitioners.
- Everything in Solo
- Self-filling waiting list
- Insurer-ready monthly export
- Up to 8 treatment rooms
- Support by phone until 18:00
Group
€ 19
per practitioner / month
Billed yearly — € 228 per practitioner. From 16 practitioners.
- Everything in Practice
- Planning across locations
- Shared waiting list per region
- Onboarding day on location
- Named account contact
All prices exclude 21% VAT. Yearly plans are invoiced once per year; monthly plans can be stopped at the end of any month.
Questions practices ask us first
Can patients book without creating an account?
Yes. The booking page asks for a name, date of birth and mobile number. Returning patients are recognised by their number, so a second appointment takes about fifteen seconds.
What happens to the appointments already in our calendar?
We import them during onboarding and show you the mapping side by side. Nothing is moved or cancelled until your practice manager approves it.
Where is patient data stored?
In Amsterdam, with an encrypted nightly copy in Frankfurt. We sign a processing agreement before your trial starts and never use practice data to train anything.
Can we stop a yearly plan early?
You can stop at the end of the paid year. We do not refund part-years, and you get a full CSV export of your data within five working days of leaving.
See your own week in Kaveo
Send us last month's calendar export and we will show you where the gaps were and what the waiting list would have filled. Twenty minutes, no obligation.
Start your 30-day trial